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ITL Bulletin for December 2007
ITL Bulletin for December 2007
ITL Bulletin for December 2007
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Forwarded from: Elizabeth Lennon
ITL BULLETIN FOR DECEMBER 2007
SECURING EXTERNAL COMPUTERS AND OTHER DEVICES USED BY
Shirley Radack, Editor
Computer Security Division
Information Technology Laboratory
National Institute of Standards and Technology
U.S. Department of Commerce
Many workers highly value the arrangements that they have with their
employers to work from home or from other locations away from their
organizations' facilities. This popular practice of teleworking, or
telecommuting, benefits both the organizations and their staff members,
who are able to read and send email, access Web sites, review and edit
documents, and perform many other tasks from remote sites. These
teleworkers use devices such as desktop and laptop computers, personal
digital assistants (PDAs), and cell phones to access their
organization's nonpublic computing resources and to conduct business
from them when they are at home or traveling.
For many years, teleworkers were limited in their activities because
their dial-up modems, which were the primary communications mechanism
for remote access, operated at slow speeds. Today high-speed Internet
connectivity and broadband communications provide fast data transfer
rates, greatly expanding the productive use of remote access
capabilities by teleworkers. But with increasing intruder attacks and
other threats in today's computing environment, teleworkers and their
organizations are challenged to plan carefully to protect the security
of telework devices, networks, and information resources.
User's Guide to Securing External Devices for Telework and Remote Access
The Information Technology Laboratory of the National Institute of
Standards and Technology (NIST) has issued a new guide that provides
practical advice to help workers secure their external devices that they
need for teleworking. NIST Special Publication (SP) 800-114, User's
Guide to Securing External Devices for Telework and Remote Access:
Recommendations of the National Institute of Standards and Technology,
written by Karen Scarfone and Murugiah Souppaya, focuses on the security
of the teleworker's computing devices and recommends steps to protect
the devices, the computer operating systems (OSs) and applications, and
the home networks that the computers use.
The guide provides an overview of telework technologies and the security
issues related to the use of telework devices. The basic issues of
securing information and home networks, and of using external networks,
are discussed. Recommendations to users cover protecting their devices,
computer operating systems and applications, and for protecting the
information stored on telework computers and removable media. Advice is
provided for protecting the wireless home networks that are used for
remote access communications.
A section of NIST SP 800-114 focuses on protecting cell phones, PDAs,
and smart phones, such as hybrid cell phone/PDA devices (for example,
BlackBerry and Windows Mobile devices). Another section guides
teleworkers in the safe use of devices that are secured by a third
party, such as a computer provided for public use at a conference or
The publication's useful appendices present supplemental information and
supporting material, including security-related considerations for
telework, such as using cellular phones and Voice over Internet Protocol
(VoIP) phone services; using wireless personal area network (WPAN)
technologies such as Bluetooth; using wireless broadband data cards; and
ensuring the secure destruction of removable media and printed materials
that might contain sensitive information. Also included in the
appendices are a glossary, a list of acronyms and abbreviations, and a
list of in-print resources and online tools and resources that users may
wish to consult for additional information about securing their telework
NIST SP 800-114 is available at NIST's Web site at
Security of Telework Devices: A Challenge for Workers and Their
Both personal computers and consumer devices are used for telework, and
different ownership arrangements apply to the devices. Personal
computers (PCs) are desktop and laptop computers that run standard PC
OSs (e.g., Windows, Linux/UNIX, Mac OS). These devices gain access to
broadband networks through cable modems, digital subscriber lines,
satellite, and wireless connections. Consumer devices are small, usually
mobile, computers that do not run standard PC OSs. Examples are
networking-capable PDAs, cell phones, and video game systems. Consumer
devices are most often used for remote access applications that use Web
browsers, primarily Secure Sockets Layer (SSL) Virtual Private Networks
(VPNs) and individual Web application access.
Telework devices may be owned, configured, and managed by the worker's
organization and can be used for any of the organization's access
methods. Some teleworker devices are owned by the worker, who is
responsible for securing them and maintaining their security. Another
arrangement is the devices that are owned, configured, and secured by
third parties, such as kiosk computers at hotels, and PCs or consumer
devices owned by friends and family of the worker. Remote access options
for third party-secured devices are usually limited because users are
often unable to install software onto them, such as VPN software,
terminal server software, and Web browser plug-ins.
Because of their security policies and technology limitations,
organizations often limit the types of devices that can be used for
remote access. An organization might require the worker to use only the
organization's PCs. Some organizations have tiered access levels, such
as allowing the organization's PCs to access many resources,
teleworker-owned PCs to access a more limited set of resources, and
consumer devices and third-party PCs to access only one or two
resources, such as Web-based email. This allows an organization to limit
the risk it incurs by permitting the most controlled devices to have the
most access and the least controlled devices to have minimal access.
Before they use their own or third-party computers for remote access to
their organization's resources, teleworkers should check to confirm that
the organization's latest policies allow such access.
There are risks associated with remote access to information resources
in general, and broadband communications, if not properly protected, can
be especially vulnerable to intruder attacks. When a telework device
uses remote access, it is essentially a logical extension of the
organization's own network. Therefore, if the telework device is not
secured properly, it poses additional risk not only to the information
that the teleworker accesses but also to the organization's other
systems and networks. For example, a telework device infected with a
worm could spread the worm through remote access to the organization's
internal computers. Therefore, telework devices should be secured
properly and have their security maintained regularly.
Many organizations automatically check the security health of each
telework device that attempts to use remote access to the organization's
information resources to ensure that the device complies with the
organization's policies. Examples of the checks that an organization
might conduct are verifying that the OS is fully patched, that antivirus
software is installed and up-to-date, and that a personal firewall is
enabled. The organization can also check if the device has been secured
by the organization and whether the device is a desktop or laptop
computer, a PDA, a video game system, or other device. Based on the
results of these checks, the organization can determine whether the
device should be permitted to use remote access.
With good planning and careful implementation of sensible guidelines,
organizations can support the popular practice of telecommuting, while
protecting their networks and information resources.
Threats to External Devices
People who want to cause mischief, disrupt organizational operations,
and commit fraud are a major threat to the security of external devices
used by teleworkers. Telework devices are susceptible to the insertion
of malware, also known as malicious code. Malware is a computer program
that is covertly placed onto a computing device with the intent of
compromising the confidentiality, integrity, or availability of the
device's data, applications, or OS. Common types of malware threats
include viruses, worms, malicious mobile code, Trojan horses, rootkits,
and spyware. Malware threats can infect devices through email, Web
sites, file downloads and file sharing, peer-to-peer software, and
instant messaging. Another common threat for telework devices is the
loss or theft of the device. Someone with physical access to a device
has many options for attempting to view the information stored on it.
Teleworkers can increase the security of their devices by adopting
security protections, or security controls. These measures taken against
the threats compensate for the device's security weaknesses, or
vulnerabilities. Some vulnerabilities can be eliminated through security
protections. For example, the user can enable a feature in an
application to automatically download and install new versions of the
application to correct previous errors. Some vulnerabilities cannot be
eliminated, but security protections can prevent attacks. For example,
antivirus software can stop an infected email from being opened by a
user, or hard drive encryption can make files unreadable by others.
However, not all vulnerabilities can be eliminated. The complexity of
computing and remote access makes total protection of information
resources almost impossible. But organizations can realize a more
realistic goal of applying security protections to give attackers as few
opportunities as feasible to gain access to a device or to damage the
device's software or information.
Teleworkers should take an important first step before implementing any
of the recommendations or suggestions in the guide. They should back up
all of their data and verify the validity of the backups. Users with
limited experience in configuring personal computers, consumer devices,
or home networks should seek expert assistance in applying the guide's
recommendations to avoid any potential losses of data, device, or
NIST recommends that teleworkers take the following steps to improve and
maintain the security of their external telework devices:
* Become thoroughly familiar with their organization's policies and
requirements, and know how to protect the organization's information
that they may access.
Sensitive information that is stored on or sent to or from external
telework devices must be protected. It is important to prevent malicious
parties from accessing or altering information. An unauthorized release
of sensitive information could damage the public's trust in the
organization, jeopardize the mission of the organization, or harm the
individuals whose personal information is compromised. Many methods can
be employed to protect the personal information that is accessed during
teleworking, including protecting the physical security of telework
devices, encrypting files stored on devices, and ensuring that
information stored on devices is backed up.
* Ensure that all the telework devices used on wired and wireless home
networks are properly secured, and that home networks are protected
Appropriate security measures should be applied to the PCs and consumer
devices that use the same wired and wireless home networks to which the
telework device normally connects. If these other devices become
infected with malware or are otherwise compromised, they could attack
the telework device or eavesdrop on its communications. Teleworkers
should also be cautious about allowing others to place devices on the
teleworkers' home networks, in case one of these devices is compromised.
Teleworkers should also apply security measures to the home networks to
which their telework devices normally connect. One example of such a
security measure is to use a broadband router or firewall appliance to
prevent computers outside the home network from initiating
communications with telework devices on the home network. Another
example is to ensure that sensitive information transmitted over a
wireless home network is adequately protected through strong encryption.
* Secure the operating systems and primary applications of desktop or
laptop PCs that the teleworker owns and uses for telework.
Securing a telework PC includes the following actions:
-- Use a combination of security software, such as antivirus and
antispyware software, personal firewalls, spam and Web content
filtering, and popup blocking, to stop most attacks, particularly
-- Restrict who can use the PC by having a separate standard user
account for each person; assign a password to each user account; use the
standard user accounts for daily use; and protect user sessions from
unauthorized physical access.
-- Ensure that updates are regularly applied to the operating system and
primary applications, such as Web browsers, email clients, instant
messaging clients, and security software.
-- Disable unneeded networking features on the PC and configure wireless
-- Configure primary applications to filter content and stop other
activity that is likely to be malicious.
-- Install and use only known and trusted software.
-- Configure remote access software based on the organization's
requirements and recommendations.
-- Maintain the security of the PC on an ongoing basis, such as changing
passwords regularly and checking the status of security software
* Secure the consumer devices that the teleworker owns and uses for
telework, based on the security recommendations of the devices'
A wide variety of consumer devices exists, and security features
available for these devices also vary widely. While some devices offer
only a few basic features, others offer sophisticated features similar
to those offered by PCs. Devices with less sophisticated features are
not necessarily less secure than those with many more security features.
Many devices offer more security features because the capabilities that
they provide, such as access to wireless networking and capabilities for
instant messaging, make them more susceptible to attack than devices
without these capabilities.
General recommendations for securing telework devices are:
-- Limit access to the device, such as setting a personal identification
number (PIN) or password and automatically locking a device after an
-- Disable networking capabilities, such as Bluetooth, except when they
-- Use additional security software, such as antivirus software and
personal firewalls, if appropriate.
-- Ensure that security updates, if available, are acquired and
installed at least monthly, preferably weekly.
-- Configure applications to support security, such as blocking activity
that is likely to be malicious.
* Consider the security state of a third-party device before using it
Teleworkers often want to perform remote access to their organization's
network from third-party devices. They may want to check their email
from a kiosk computer at a conference, for example. However, they may
not know if such devices have been secured properly or if they have been
compromised. Consequently, a teleworker could use a third-party device
infected with malware that steals information from users (e.g.,
passwords or email messages). Many organizations either forbid
third-party devices to be used for remote access or permit only limited
use, such as for Web-based email. Teleworkers should consider who is
responsible for securing a third-party device and who can access the
device before deciding whether or not to use it. Whenever possible,
teleworkers should not use publicly accessible third-party devices for
telework, and teleworkers should avoid using any third-party devices for
performing sensitive functions or accessing sensitive information.
NIST SP 800-114 was originally issued for public comment as an update to
NIST SP 800-46, Security for Telecommuting and Broadband Communications.
However, as the scope of NIST SP 800-114 evolved, NIST decided to issue
it as a supplement to SP 800-46, rather than as a replacement.
NIST SP 800-114, NIST SP 800-46 and other NIST publications assist
organizations in planning and implementing a comprehensive approach to
information security. For information about NIST standards and
guidelines that are referenced in the security guide for teleworker
devices, as well as other security-related publications, see NIST's Web
page at http://csrc.nist.gov/publications/index.html.
For information about standards and guidance for protecting information,
communications, and operations through the application of cryptographic
security techniques, see
Many manufacturers document their security recommendations in their
product documentation or on their Web sites. Some manufacturers also
make security checklists available for securing their operating systems,
applications, and devices. Many of these checklists are posted on the
NIST Security Checklists for IT Products site, located at
Disclaimer Any mention of commercial products or reference to commercial
organizations is for information only; it does not imply recommendation
or endorsement by NIST nor does it imply that the products mentioned are
necessarily the best available for the purpose.
Elizabeth B. Lennon
Information Technology Laboratory
National Institute of Standards and Technology
100 Bureau Drive, Stop 8900
Gaithersburg, MD 20899-8900
Telephone (301) 975-2832
Fax (301) 975-2378
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